IFS Cloud

IFS Cloud ERP includes a range of unique modules that set it apart from other enterprise resource planning systems. These features, many of which are geared toward the manufacturing industry, are a major part of why IFS Cloud ERP software consistently receives high grades in its performance in both discrete and process manufacturing applications. 

IFS Cloud Engineering Summary/Features

The IFS Engineering components make it easier for you to specify and configure design elements, products, assemblies, and facilities. They ensure quality by streamlining your administration of all related documentation, including revisions. Everyone in your organization gets the information they need, enabling access to continuously updated data for technical, administrative, and financial decisions. Integration between purchasing, engineering, and manufacturing processes gives you a true cross-company picture.

IFS Cloud PDM Configuration™ 

Supports engineering design, configuration control, and follow-up of items and products. Advanced revision management capabilities help you comply with complex regulations. Its powerful​“best-fit” search and copy functionality lets you reuse items and designs, making it easier to standardize products and parts.

IFS Engineering Change Management™ 

Simplifies and speeds up your engineering change processes using change requests as well as change orders. It lets you receive, review, check, and approve changes before implementing change orders.

IFS Project Deliverables™

Lets you coordinate complex deliveries throughout their life cycles — from tendering, detailed design, procurement, manufacturing, and/or assembly to installation, testing, delivery, after-sale support, and maintenance.

IFS Cloud Asset Design™

Gives you powerful tools for supporting engineering processes and provides a framework that creates and maintains information about objects in plants, power grids, fiber-optic networks, and many other types of structures or facilities. You can directly import project information from suppliers and consultants. Tightly integrated with IFS Project and IFS Purchasing, it supports EPCI projects and material management efficiently. Together with IFS Maintenance, it provides complete asset life cycle support, even for large revamp projects, without disrupting the maintenance processes.

IFS Cloud ERP General Summary/Features

The core of IFS Cloud is a flexible and powerful cloud ERP system with numerous user-friendly cross-functional components that streamline, simplify, and handle critical processes found within most industries. Through the many business modules found within this complete ERP solution, businesses have access to the cutting-edge tools they need to excel in key functions such as supply chain management, customer relationship management (CRM), field service management, and inventory management. 

IFS Document Management™

Gives you full control over your company’s documentation. It handles the creation and development process for documents and includes easy-to-use search tools. Other functionality of the IFS enterprise resource planning solution includes workflow, templates, version and release management, support for invoice scanning (OCR), and redlining. 

IFS Cloud Quality Management™ 

Provides a fully integrated solution that streamlines and standardizes quality management data across the entire value chain. It covers a wide area of functionality from quality control, including Control Plans, SPC Charts, and Capability Indices, to quality assurance areas such as FMEA, Quality Audits, Non-Conformance Reporting, MRB, and CAPA.

IFS IoT Business Connector™

Reduces risks and accelerates your IoT initiatives by helping you transform raw data into actionable insights that are planned and optimized in IFS Cloud ERP. IFS IoT Business Connector provides a reference architecture, all the plumbing to get things working, the IoT Discovery Manager to manage insight discovery using Microsoft Azure IoT Suite, and the IoT Controller used to configure the right action to be taken in response to IoT observations.

IFS Cloud Business Reporting and Analysis™

Helps you understand and analyze your business with pre-built analysis models for everything from finance and HR to sales and procurement. The Analysis Models are accessible from Microsoft Excel®, Microsoft PowerBI®, IFS Lobby, and the most popular reporting and analysis tools. IFS Cloud Business Reporter is an Excel-based business reporting and planning tool. It can be used as a reporting tool or as an integrated part of budgeting and business planning.

IFS Lobbies™

Provides an at-a-glance view of real-time information in IFS Cloud based on your role or the processes you work in. You will clearly see what to focus on and what needs your attention, and you can quickly see problem areas or where there are exceptions to deal with. IFS Lobbies™ is easily tailored to your business’s unique needs. 

IFS B2B™ Solutions

Lets you invite your customers, suppliers, and subcontractors to participate in your business process via the intuitive and easy-to-use browser-based IFS Aurena user experience. Processes covered include subcontracted manufacturing, service, subcontract work order, sales, and procurement.

IFS Human Capital Management Summary/Features

IFS Cloud Human Capital Management components save you time and money by helping you manage your company’s most valuable resources cost-effectively. You get fast, accurate analysis that meets all your company’s human resources key needs for personnel development. You also get the essential processes for workforce management and successful strategic human capital management.

IFS Cloud Employee and Organization Management

Maps position and organization structures within your company into the system and defines work requirements and benefits applicable to employees. Providing controlled access to employee data simplifies employee information management while serving as the foundation for the comprehensive operation of all employee-related processes, as well as in the context of multi-company and matrix organizations. The solution also consists of processes for headcount planning, vacancies, disciplinary and grievance processes as well as employee surveys.

IFS Employee and Manager Self-Service™

Provides a complete manager and employee self-service tool that ensures high data quality and employee involvement. Managers perform HR-related tasks to match their needs. Employees update their own employee data, apply for leave, time and expense reporting, update their qualifications, etc.

IFS Cloud Development and Training Management

Manages employees in terms of professional development processes. These processes include reviews and appraisals, employee performance, training and development activities, managing career and succession, and comprise the following functionality.

• IFS Cloud Training Management provides comprehensive support for organizations with internal training operations. It enables you to compile internal training requirements and use them as input for planning training events while automatically updating employee files after courses have been completed. Proactive training suggestions can be automatically created based on qualification gap analysis results. The self-service solution provides employees and managers with an efficient and easily accessible tool to manage and analyze qualifications information to support the business needs of an organization from the employee development and training perspective.
• IFS Qualifications and Employee Development help you create strategic human resource plans and processes for your company by defining your organization’s qualification/skill/competency requirements and mapping them to your available resources. Once the requirements are defined and mapped, you can use them for recruitment, employee development, or a listing of outdated or overrepresented competencies. In addition, skills and certifications are used to assign certain work to qualified individuals. Processes for reviews, appraisals, and employee performance are provided.

IFS Cloud Expense Management™ 

Helps streamline and simplify your company’s expense management and reporting system by automating everything from tax calculations to travel allowances and import of credit card transactions. It provides the possibility for advance payments, supervisor authorization of advances, mileage, miscellaneous expenses, and entertainment. After approval and authorization of the expense sheet, the employee is reimbursed either via the connected payroll system or directly via the Employee Payment component, which supports transfer to a bank account or cash payment. 

In addition, the expenses can be connected to a project activity and/or to a work order to facilitate follow-up and actions. The self-service functionality provides employees and managers with an efficient and easily accessible tool for employee expense reporting, approval, and authorization.

IFS Time and Attendance Management™ 

Makes it easier to manage information on the working hours of your employees and provides functionality for reporting and authorization of employees’ presence and absence. Wage code distribution and the calculation of flexi-time, overtime, shift premiums, etc., are automatic and checked against central rules. Moreover, you save critical time when employee input simultaneously feeds project, maintenance, or production systems. In addition, the authorized transactions can also be transferred to an external payroll system. This provides enhanced control over employees’ absence periods, including actions required, along with absence planning and requesting a solution. The self-service functionality provides employees and managers with an efficient and easily accessible tool to create, maintain, authorize, and analyze time and attendance transactions.

IFS Cloud Payroll Transactions Interface™ 

It is a framework that provides the logic needed to transfer time and expense transactions to a third-party payroll system. It contains logic for starting a payroll transfer, removing and/or re-running a transfer, and following up on already transferred results. 

IFS Health and Safety™ 

Enables you to streamline health and safety processes in your organization to facilitate compliance with standards specified by regulatory bodies and helps drive continuous improvement across your organization. It covers a wide area of functionality from incident and illness tracking to actions taken, safety management, risk assessment, medical examinations, material hazard information, first aid licenses, and distribution lists to alert the appropriate people once an incident has been filed.

IFS Recruitment™

Supports recruitment processes through a framework that enables recruitment data exchange with a third-party applicant tracking system (ATS). Personnel requisition requirements can be sent to an applicant tracking system for processing and candidate selection. Then, selected candidate information can be sent back for further processing and initiating onboarding activities.

IFS Cloud Maintenance Summary/Features

As part of a complete enterprise asset management (EAM) system, IFS’s asset management components enable you to anticipate and adapt to the world’s rapidly changing demands. Easy to work with and access, the solution contains the comprehensiveness and depth of functionality that you need for day-to-day asset requirements as well as continuous development and improvement. IFS offers you functionality for maintenance scheduling and work orders but also extends the EAM solution with human resources, purchasing, risk management, finance, document management, and more, making it a powerful application. 

IFS Cloud ERP Equipment™

Manages and structures information about your machines, buildings, ventilation systems, transport systems, and/or any asset you need to maintain, whether it is a production facility or a complex delivery facility. Both functional and serial objects are handled with full cost control.

IFS Work Order™ 

Makes your maintenance operations more efficient, cutting direct and indirect costs and reducing the loss of revenue due to downtime. It manages all tasks affecting your maintenance organization — fault reporting, preparation, planning, execution, and final reporting. The graphical work order scheduling tool enables you to handle resources, skills, and operations by using drag-and-drop functions. Complete traceability via information access layers provides complete follow-up and analysis management. It also provides support for personal and equipment safety. 

IFS Cloud Preventive Maintenance™ 

Helps you manage schedules for regular preventive maintenance. You can organize and prepare all kinds of tasks in a facility. You can also schedule tasks according to your own maintenance parameters, such as machine condition, specific events, a calendar, or even whether an employee or contractor must perform the tasks. IFS Preventive Maintenance also manages tests required by various authorities as well as general, recurring tasks.

IFS Maintenance Planning Board™ 

Enables you to plan resources more efficiently by streamlining work order scheduling and activity planning, providing a common way of planning preventive maintenance and initiating corrective maintenance. The graphical drag-and-drop interface lets you make changes quickly. 

The IFS Cloud Maintenance Planning Board (MPB) schedules and optimizes planned maintenance activities based on constraints like availability of staff, material and tools, calendars, criticality, and priority of work. IFS MPB also features a unique capability to take operational plans into account when scheduling to disrupt operations as little as possible and make sudden changes in operations as an opportunity to perform maintenance. Through integration with IFS Human Resources, it enables you to automatically compare personnel needs with the availability of various competencies.

IFS Cloud Complex MRO™ 

Helps you provide superior customer service and reduce costs through leaner, more efficient MRO operations. By aligning personnel, material, and other resource requirements, you can reliably meet due dates and improve turnaround times. 

IFS Overall Equipment Effectiveness™ 

Enables you to increase revenue by making it easier to evaluate proposed improvements in equipment performance and to balance between KPIs to operate as effectively as possible. It manages all operational events, such as availability, performance, quality, and OEE. The solution has an easy-to-use graphical interface for operators and process engineers.

IFS Cloud ERP Projects Summary/Features

The IFS Projects components make it easier for you to manage the complete project life cycle. Fully integrated with other IFS components such as financials, procurement, inventory, customer orders, manufacturing, engineering, human resources, document management, and asset and service management, the solution is used by many types of businesses that use project principles to manage their business, including project-based manufacturing, engineering, construction, contracting and infrastructure, EPCI and R&D organizations.

IFS Sub-Contract Management™ 

Makes it easier for you to manage simple or complex subcontractor activities and to support the business of sending out invitations to tender, recording responses, monitoring the negotiation process, and tracking the conversion from tender to contract. You can track progress and make valuations based on valuation methods such as progress and quantity installed. The solution has strong change management capabilities, so you can more easily manage variations to scope. You can send work instructions to your subcontractors, receive invoices and applications from the subcontractor and generate valuation certificates. The IFS Sub-Contract Management functionality can be used by any company that manages complex sales contracts with suppliers and subcontractors and finds it difficult to manage this using standard Purchasing.

IFS Contract Change Management™ 

Allows the user a formal process to manage change orders for existing contracts through the life of the contract. It provides full financial control with integration to IFS Projects Budget and Forecasts. It also provides the ability to send change requests through an approval process and to see the history of changes.

IFS Cloud Project Management™ 

Is a complete solution for planning and follow-up of projects. Project-oriented information can be monitored and maintained centrally through the complete project life cycle. IFS Project Management allows you to create projects using user-defined WBS. Templates can be used to establish business process consistency. Costs, revenue, hours, and quantities can be associated with the project WBS. Progress and Earned value are supported. All costs are tracked at all levels of the WBS, including Estimate, Baseline, Latest Forecast, Committed, Earned Value, and Actual. The Projects component holds the project plan, which is then used to generate the sub-plans for other areas such as procurement, engineering, manufacturing, installation, and construction. The project code part embeds the project dimension into GL and allows for the comprehensive financial management of a Project.

IFS Planning and Scheduling allows you to schedule project schedules in IFS. Gantt display options are available, and the planning logic supports dependencies and constraints. Resource planning and simulation are also supported. IFS Cloud provides bi-directional integration to tools, such as Microsoft Project or Primavera.

IFS Project Budgeting and Forecasting™ 

Provides you with comprehensive functionality to manage project cost control. User-definable project forecast types enable you to support multiple versions of project estimates, budgets, forecasts, reviews, etc. IFS Cloud Project Budgeting and Forecasting provides functionality to manage project budgets and forecasts for both cost and revenue.

Multiple forecast versions plus one active budget version can be managed for each project, and it is possible to budget and forecast in different currencies. Project budgets or forecasts can be created and managed for all levels of the Work Breakdown Structure (Project, Sub-Project, Activity), as well as all levels of the optional Cost Breakdown Structure (Node, Cost/Revenue Element). Snapshot functionality is provided to capture the project status at a specific date and time, thus providing a static view of the project to allow forecasting from that point onwards. The system supports Estimate to Complete (ETC) and Estimate at Complete (EAC) principles. Budgets can be controlled by cost (CBS) and work breakdown structures (WBS). Spreading rules are available, including S Curves and Straight-Line logic.

IFS Cloud Risk Management™ 

Allows you to define project risk assessments. User-definable risk templates help establish consistent working practices. Potential problems and consequences are defined, so you can manage the actions and responses required to mitigate the risk.

IFS Cloud Project Reporting™ 

Allows you to process project cost transactions against a project, including time, expenses, materials, and other types of miscellaneous costs. For the project manager, it is a tool for project administration and for tracking time and costs related to project activities via follow-up functionality. The financial flows are fully supported and include cost accounting and complete invoicing features. You can also use the component as the basis for billing clients where reimbursable contracts are needed and attach price lists to projects to define the rates to be used.