ECi M1

Purchasing Management Module

M1 Purchasing Management handles Purchase Order generation and the tracking of vendor performance. Detailed line items indicate planned receipts to inventory or to a job, although their destination may be changed at the time of actual receipt entry.

The Purchasing Wizard will generate purchasing suggestions based on the filters you select. Filter by supplier, part, job, date or inventory class. Select the items or services that require purchasing and M1 will create the purchase orders for you.

Purchasing approvals assist you in controlling the purchasing process. Purchase orders requiring approval can be emailed directly to the appropriate staff for quick, efficient action. This process can accommodate requisitioning needs.

With M1 Purchasing Management, you will reduce inventory levels, improve on-time deliveries, enhance your cash flow and increase your profit levels.

Purchasing Wizard

Based on the same logic as the Planned Material Requirements, this wizard suggests the parts and sub-contract operations that need to be purchased.

Part Advisor (Purchasing)

Obtain detailed information relating to the purchasing history of a part, including who you purchased from, how many and how much.

Receipt Management

Quickly create receipt details for all lines or individual lines. Manage PO receipts for partial deliveries or multiple deliveries. Multiple PO’s can be received on the one delivery.

Flexible

Purchases made for specific jobs may be optionally redirected into inventory at the time of receipt. This flexibility is also offered for items originally purchased for inventory.

Purchase Order Approval

Set approval limits for your buyers. When purchase orders exceed this limit, email a request for approval to the next person in the approvals list.

Purchase Order Printing

Purchase orders may be directly printed from Purchase Order entry by date, user or Purchase Order number range. Purchase Orders may also be faxed or emailed directly to your vendor.

Supplier Delivery Performance

Accurately measure the performance of each supplier. This report measures the number of days late on each purchase order providing you with a delivery performance profile.

Purchasing RFQ Module

M1’s request for quotation module provides an efficient tool for purchasing personnel to manage the process of requesting quotes from suppliers for materials or outside services from one or more suppliers. Each RFQ can contain multiple lines and multiple quantity breaks. You can pull all or a selected group of parts from a quote or a job into an RFQ, no duplication of entries, no errors. With M1’s integration tools you can fax or email your quotations directly from M1 so you save time and money printing. From your RFQ’s no duplication of entries just create a purchase order directly from your RFQ.

Materials & subcontract services

Request pricing on both raw materials and outside services

Pull from Quote or Job

Pull all or selected parts or services from a quote or a job into an RFQ.

Create PO

Automatically create purchase orders from the contents of an RFQ. Multiple purchase orders can be generated from a single RFQ.

Flexibility

Generate PO’s for parts that are not setup in your part master.

RFQ Worksheet

Use the worksheet to review the part and supplier information you have entered, as well as any quoted prices you have recorded.

Status Report

Print the RFQ status report when you need to determine which RFQ’s are complete and those which are still outstanding.

Shipping Management Module

All activity relating to shipments can be performed and tracked through Shipping Management. Shipment information is passed through to Accounts Receivable Invoice Entry, ensuring that the correct shipment details and quantities are invoiced.

An option is available to track your shipments through the carrier’s web site. This becomes most useful when tracking international deliveries.

At the time a shipment is prepared you may add additional items or services to the delivery without having to update the order.

Creating a shipment immediately updates your inventory by warehouse, the order and job and links also to AR Invoicing Wizard. Packing slips and labels can be printed at the time the shipment is prepared.

Shipping Labels

Shipping Labels may be printed for each delivery. The customer’s name and address will be printed. Other information printed will be their Purchase Order number, ship via, number of packages and shipping comments.

Packing Slips

Print packing slips to accompany orders to customers with general or detailed line comments.

User-Defined Forms

Customizable packing slips and shipping labels may be created to meet your specific design requirements.

Add Extra Items

Quickly add extra items or services to a shipment without the need to amend the order.

AR Invoicing Wizard

Each shipment creates a record in the AR Invoicing Wizard. Invoices are then created from the wizard using information from the order and the shipment.

Tracking

Shipments can be tracked through the carrier’s web site. M1 provides the necessary link to execute this search facility.